JoulesCloud puts scheduling, user training, maintenance, incidents and consumables on a single timeline — so every reservation on a confocal, cytometer or sequencer is backed by a trained user, a working instrument and stocked reagents.
A shared-instrument facility has three kinds of people around it. JoulesCloud gives each of them the part they need — working on the same data.
See utilisation, apply your access policy, and keep an audit trail you can hand to a grant reviewer or an accreditation body.
The day-to-day of a core facility in one queue instead of scattered emails.
Self-service that already respects the rules, so there is nothing to ask permission for.
Most tools only cover the calendar. JoulesCloud models the whole operating cycle of a shared-resource lab, so nothing downstream of a booking is left to spreadsheets and email.
Researchers request an instrument; managers grant a starting proficiency level.
Supervised sessions with a technician count toward Independent, then Advanced.
Book on the timeline within the rules and working hours for your level.
Answer the pre-session form, use the instrument, record what happened.
Raise incidents, trigger status changes, feed usage into dashboards.
Consumable use draws down stock; low-stock and expiry alerts close the loop.
Each module works on its own and shares one model of instruments, people and time. Bookings link directly to incidents, forms and training records.
A drag-to-reserve week/day scheduler with one lane per instrument, grouped by type and colour-coded.
Every user has a level per instrument: Novice → Independent → Advanced, earned through approved supervised sessions.
A record per instrument — brand, model, serial, location, rich documentation, images and files.
Anyone can report a problem from a booking or their progress page; technicians triage and resolve.
Track reagents and parts with current / minimum stock, unit cost, supplier and location.
A live operations view: KPIs, instrument-status mix, researcher proficiency and incident load.
Server-rendered, fast, and light or dark to match your system — these are screenshots from a running instance.
Each instrument carries its own configuration. The scheduler blocks bookings that break the rules before they are ever created, and reserves preparation windows automatically.
Access is not a yes/no flag. Each researcher progresses through levels per instrument, and the permissions matrix gives managers one screen to see and adjust where everyone stands.
| Researcher | LSM 980 | Aurora | Aria | NovaSeq |
|---|---|---|---|---|
| A. Ferrer | ADV | IND | NOV | — |
| M. Ndiaye | IND | ADV | — | NOV |
| R. Okafor | NOV | IND | IND | — |
| L. Ventura | — | NOV | — | ADV |
Attach a questionnaire to an instrument or a whole instrument type. Ten answer types, required fields, conditional questions that appear based on earlier answers, and file uploads. When a supervised session closes, the consumables it used are logged against stock.
Open the dashboard and see whether today is going to be a good day: what's broken, what's overdue, who's active and where incidents are piling up.
A 30-minute walkthrough set up with your own instrument types, access rules and reagents.
Choose the hosting model that fits your institute's data policy. The application is the same either way; only where it runs changes.
Managed by us on EU infrastructure, or installed on your own servers — your data never leaves the building.
Administrator, Technician and Researcher roles. Every screen and action is gated by role.
Users are notified about session decisions, incidents and approvals, with an unread badge and a notification centre.
User audit log, instrument status history, and a full history of every proficiency change and stock movement.
A built-in light/dark theme and a high-contrast toggle, remembered per user.
A server-rendered .NET application on SQL Server. Nothing exotic for your IT team to maintain.
Tell us a little about your facility and we'll set up a walkthrough with your own scenario — your instrument types, your access rules, your reagents.